Instructional Service Agreements

Each ISA includes the agency’s target enrollment, the courses that will be offered, and the reimbursement arrangement. A template of an ISA can be found here.

ISA Template

FRC establishes its academic calendar per Board Policy (BP)/Academic Procedure (AP) 4010. The academic calendar is posted on the Office of Instruction page https://www.frc.edu/instruction/faculty-resources

Dates to pay attention to:

Census date (per AP 5075): Instructors shall clear their rolls of inactive students not later than the end of the last business day before the census day for all students by indicating “NS” on census roster. “Inactive students” include:

• Students identified as no-shows,
• Students who officially withdraw,
• Students who are no longer participating in the courses and are therefore dropped by the instructor with the last day of attendance.

The census date is two weeks after the start of full-semester courses, or first 9-week courses; the census date for second 8-week courses is a week after the course start date.

The Admissions and Records Office emails census roster to instructors with instructions on how to complete the census. These are then emailed back to Admissions and Records by the census date.

Q. What are the minimum qualifications to become an ISA Instructor?

Any Master’s or Bachelor’s Degree and two years of experience working in the field; OR
Any Associate’s Degree and six years of experience working in the field.

Q. What is the application for equivalency process?

Official College Transcripts from the Institution issuing the degree. These are necessary to establish an applicant has completed the minimum education requirements. Click here for the application for equivalency.   

Q. What is the hiring or contract process for ISA instructors?

Once an applicant has approved, FRC will send a letter of appointment that needs to be signed and returned to the college. 

Q. What are the ISA instructor duties?

ISA Instructor duties include, but are not limited to the following:

• Ensure that training time is expended in full compliance with the course objectives determined by the Agency.
• Ensure the proper delivery of instruction in accordance with District course outlines and approved curriculum.
• Supervise instruction for each course section, which includes maintaining continued physical presence and contact with students during all instructional activity and/or maintaining continued synchronous online contact with students during online instructional activities.
• Maintain accurate and current records, such as student attendance and student accomplishment of defined student learning outcomes.
• Sign and submit census rosters
• Ensure the accurate calculation of final student grades and the prompt submission of grades per the FRC academic calendar.

Each agreement includes the agreed upon courses that may be offered. Keeping in mind the target FTE per the agreement, the agency will request for courses to be added to the schedule by emailing the Assistant Dean of Instruction and the Course scheduler. 

• Instructional Dean: Katie Desmond, kdesmond@frc.edu (ext. 361) 
• Course Scheduler: Ashley Snow, asnow@frc.edu (ext. 214)

More and early communication is important. Please send us scheduling requests at least 30 days before the course starts.

There is not a “one size fits all” process for FRC’s various ISA partners. Some agencies will enroll students directly, others will complete and send in paper registrations. Our Admissions and Records staff are happy to assist our partners with this. Contact our Admissions and Records Office, and talk to Caitlin Ross with any questions: cross@frc.edu, or call (530)283-0202 ext. 222.

Useful Forms

Co-enrollment form for high school students

Residency Application

2023-2024 ENROLLMENT FEES

CALIFORNIA RESIDENT STUDENTS

Students who have been legal residents of California for a full year prior to enrolling.

Standard Enrollment Fee: $46/unit

NONRESIDENT STUDENTS

Students who have not been legal residents of California for a full year prior to enrolling and who are enrolling for 4 or more units.

4 units or more: $282/unit

Enrollment fees are subject to change on an annual basis and ae published in AP 5030.

Adding Students After Start Dates

If adding students after a course start date, complete the enrollment and request approval of the addition from the VP of Instruction and cc Admissions and Records: dlerch@frc.edu; cgannon@frc.edu. Include the course, student names, and student ID number (900#). 

Dropping Students 

Students who do not attend class or how stopped attended should be dropped from the course. You may request drops by emailing Caitlin Gannon in Admissions and Records: cgannon@frc.edu 

In your email, include the course #, student name, and student 900#

Census Rosters

Accurate enrollment records require all instructors submit census reports for each course. By the third week in a semester (earlier for short-term courses) you will receive an email from Admissions and Records with instructions on completing census roster. This is an important chance to review course enrollments and student attendance. Please submit these rosters by the due date communicated by Admissions and Records. 

One question that comes up is about student residency classification. There are a few ways a student may be classified as a non-California resident. Checking the non-resident category (not a California resident), enters an out of state address, or graduation from an out of state high-school, may be triggers for non-resident classification. If in doubt give our Admissions and Records Office a call.

Establishing residency is detailed in California Title 5 (Education Code) requirements, as explained in AP 5015: Residency Determination.

FRC reimburses agencies for resident FTES. When the agency enrolls a student, the residency section should be reviewed.

If a student would like to appeal a residency classification, please fill out this form (click here). 

After the Course is Completed and Grades Have Been Submitted...

1. Invoices are generated at the end of a term. Once a course is completed, please send the enrollment confirmation to the Assistant Dean of Instruction (kdesmond@frc.edu). These numbers are then verified by FRC’s Management Information Specialist (MIS) and Programmer Analyst.
2. Once enrollments are validated, send the invoice to the Assistant Dean of Instruction for payment.
3. Please keep in mind that all invoices for a fiscal year (July 1 - June 30) must be submitted by July 30. Be sure to allow a few weeks for grade entry, enrollment verification, and invoice preparation.   

Submitting Payments to FRC

Separately, the FRC Student Accounts Specialist in the Admissions and Records Office generates the invoice for each ISA, and this is sent to the ISA partners via email from the office of the Assistant Dean of Instruction with the billing for student fees. Please do not make payments using a credit card; checks are preferred. Questions may be directed to the Student Accounts Specialist, 530.283.0202 ext. 292.

Payments are sent to: 

Student Accounts, Admissions and Records Office
Feather River College
570 Golden Eagle Ave. 
Quincy, CA 95971

The Curriculum Committee reviews and oversees the development and modification of courses and programs. The process begins with the submission course revisions or new course proposals by the program lead faculty. If the course has been a approved for transfer degree (AA-T or AS-T), the lead faculty will look at the approved C-ID descriptor to assure the course outline aligns with what has been approved by community college and CSU faculty. The Curriculum Committee approves a course proposal, which then goes to the Academic Senate, and then to the Board of Trustees for final ratification. Once approved, this becomes the Course Outline of Record (COR). This process takes a few months. Every course outline of record is reviewed every four years. 

All courses approved in the curriculum process are printed in the FRC catalog. If you would l like to update course descriptions or SLOs, please contact the Assistant Dean of Instruction, kdesmond@frc.edu

The approved COR is Curriculum Committee reviews a course’s, ensuring alignment between outcomes statements and other curricular elements, including course objectives, methods of instruction, assignments, and grading standards.

Course Outlines of Record include an approved course description, course content outline, and student learning outcomes. The COR also includes recommended textbooks and material for the course. To view the approved CORs at FRC, click on the curriculum inventory site: CurrIQunet META (curricunet.com)

For more information on course identification numbering system, or C-ID, see: https://c-id.net/descriptors

The Office of Instruction can provide all instructors with the COR for the courses they teach. Instructors should use these CORs for creating their course syllabus and course content.

When creating, revising, reviewing, and using course outlines, instructors should pay particular attention to the approved SLOs. These inform the assessment of student learning.

FRC uses the Canvas learning management system. A Canvas course area is created for all scheduled courses. Instructors may use this course area to deliver course content, contact students, record course grades, etc. If you are interested in using Canvas for course delivery, please visit the Distance Education page.  

Submitting grades: FRC uses a system called Banner for reporting grades. All instructors access Banner from the FRC home page by clicking on the link “My FRC.” Here is a reference page to assist you in navigating this system. It is from this page that course grades are entered.  

Reporting Positive Attendance: Positive attendance courses (these are typically only activity courses) must submit documentation of student attendance. The required documentation is sent to all positive attendance course instructors at the beginning of the semester by the Office of Instruction. The Office will send a reminder email at the end of the semester about during in this documentation. This include entry of hours that students attended class.

This documentation serves as the evidence for the positive attendance hours that are posted in Banner when you're entering grades.. As such, the calculated hours on the attendance documentation will match the hours reported in Banner. 

It is very important that instructors check their email for instructions from The Office of Instruction with instructions on how to report positive attendance.